Technology: The Key To A More Productive Small Business?

Technology: The Key To A More Productive Small Business?

Are you investing in technology for the right reasons? There is a dazzling array of business products to choose from, and there is a lot of temptation to spend on everything and anything. If it sounds good, it will be good, right? Unfortunately, it’s not always the case.

Technology has always been about making things easier for humans. From stone age tools right up to cloud technology, people have always used tech to do things better, faster, and more efficiently. But with so much on offer these days, it can be all too easy to choose products that, eventually, will start to cause you unnecessary bother.

The key to success is to choose the right technology for your needs – and only that. In today’s guide, we’re going to look at several things to watch out for when choosing a new product or service. Read on to find out more – and to start making more sensible choices.

Does it link to your current systems?

Using unlinked applications can be a massive productivity drain. If you are using, say, three or four different systems, you could spend half your life cross-referencing and updating them. And that means spending far less time with clients. Not only can it be a time drain, but it can also lead to errors occurring.

Does it free up time spent on basic admin tasks?

In some cases, technology can help you manage a lot of information in one convenient place. For example, let’s say you are a small business with a dozen employees. You might use hrm software to keep track of your contracts, sickness rates, and lateness. It’s a lot more efficient using tech in these cases. The alternative? Filing everything in physical form. Searching through multiple filing cabinets. Losing vital information. But there will be some admin tasks that are easier to do manually. Signing off work, for example, or dealing with immediate problems. In these cases, technology can make you unproductive.

Project Planning
Project Planning – Credits: Pexels 

How long will it take for employees to learn it?

Every new system requires a particular set of skills before it can be mastered. Let’s say you invest in project management system for your team leaders to use as you take on a new client. If the new program is unwieldy and difficult to learn, how much time will you waste on training? Meanwhile, the client is left wondering where their product is, when a simpler system of Post-It notes might have had a better effect. Of course, there are plenty of simple project management software options out there. But, the point is, you have to choose one that your staff can pick up quickly. Or, at least, you have time to spend on learning to use correctly without affecting your standards of service.

Can you justify the investment?

Our final point is the most important. Without a lot of research into the product and its effect on your business, you will have no idea whether it is suitable. Comprehensive analysis is essential. Make sure this takes place before making any buying decision, no matter how simple a new piece of software or technology seems. Technology should always solve a problem – not create more. Follow this basic premise, and you should be able to choose the right tech to boost your productivity.

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